Expectations of Conduct
Our intention is to create an environment at Saigon Model United Nations (SAIMUN) that supports our educational mission. Professionalism in speech, actions, and appearance by all participants (Delegates, Head Delegates, Faculty, Team Leaders, Guests, Secretariat, Staff, and Board Members) is a requirement of all SAIMUN conferences. These guidelines are provided to help establish clear expectations.
Concerns about individual behavior in committee should first be addressed to the volunteer staff in committee. Staff may refer larger concerns, such as sexual harassment or discrimination issues, to conference organizers. Organizers may also be contacted directly through conference services staff.
SAIMUN reserves the right to bar violators from further participation and/or restrict future registration for any participant or school unable to uphold their responsibility to the conference’s expectations.
- Treat everyone, including non-SAIMUN hotel guests, with the highest level of courtesy and respect at all times, including on social media and in electronic communications.
- Enjoy the variety of activities available at our conference venues. Please bear in mind, however, that the purpose of being here is participation in SAIMUN.
- Disruption of committee sessions or causing problems in the hotel or other facilities will not be tolerated.
- Respect academic integrity; plagiarism will not be tolerated.
- Alcohol is not allowed in any of our committee sessions.
- Possession or use of illicit drugs is prohibited at all times. Any issues related to illicit drugs may be directed to the attention of local authorities.
- Follow the Dress Code while attending conference events.
- Respect the property of the United Nations, our host hotels, and any other facilities used. Keep in mind that our facility partners have separate policies that include the potential for removal from their properties.
- Remain in character by consistently advocating the interests and representing the policies of the country assigned. To act in character also entails displaying respect for the opinions and ideas of fellow delegates, even if these opinions and ideas conflict with a given delegate’s own country’s priorities.
- Collaborate with fellow delegates whenever possible.
- Make efforts to ensure that students maintain a positive and professional approach to the conference and help them understand the skills of diplomacy as practiced at SAIMUN.
- Serve as information resources when appropriate, but do not participate in the actual writing of resolutions or caucusing activities; participation in the committee process must be left to the student delegates and the conference volunteer staff.
- Quietly observe your students from the back of committee rooms.
- Refrain from using academic credit and grading policies that force participation beyond a country’s normal position in the UN; awards should not be a delegation’s main emphasis.
- Attend and participate in any faculty advisors meetings.
- Guests are required to adhere to the same expectations as all other conference attendees.
- Guests serve as observers.
- Guests may not be enrolled university students or faculty advisors and do not provide any support to a delegation. A guest is typically a school official, spouse/partner of a faculty advisor, or a funder who is interested in learning about SAIMUN.
Sexual Harassment & Discrimination
SAIMUN will not tolerate any instances of sexual harassment or discrimination based on race, gender, sexual orientation, national origin, religion, age, or disability. Anyone who believes they have encountered sexual harassment or discrimination that results in a hostile working environment or disparate treatment may bring it to SAIMUN’s attention. We will investigate the merits of the allegations and respond appropriately. Outcomes may include taking no action, issuing a verbal reprimand, separating individuals from the conference, or any other action deemed appropriate.
All clothing must adhere to guidelines that portray professionalism and modesty. If your attire is deemed inappropriate by SAIMUN staff, you will be asked to leave the session and return with appropriate attire.
- Standard attire for the conference is business jacket, slacks/skirt, dress shirt (with tie for men), and dress shoes.
- Dress sweaters, shorts, ball caps, jeans, sneakers, and sunglasses are considered too casual. Clothes that expose excessive bare skin, reveal undergarments, or are otherwise revealing are inappropriate.
- It is not appropriate to display any national symbols such as flags, pins, crests, etc. on your person during sessions. UN symbols are acceptable.
- Western business dress is preferred. Traditional dress is permitted only for international delegations in whose native countries professional business dress includes traditional cultural dress. SAIMUN will not tolerate any attempt to portray a character using traditional cultural attire as a costume.
Faculty advisors, team leaders, guests, and volunteer staff serve as role models for delegates. Thus they are required to dress in western business attire while participating in scheduled conference sessions.
Safety and Security
Your safety and security are your personal responsibility. Take full advantage of this unique opportunity in a responsible manner. Please do not leave your computer or other personal electronic devices unattended. Remove conference badges when leaving the hotel. Refrain from any sort of substance abuse. Use common sense.
In the event of an emergency in the hotel or UN, follow their guidelines. Emergency preparedness experts recommend having a designated meeting spot outside the hotel and sharing cell phone numbers amongst members of your delegation.